ADVICE AND PLANNING
- Drawing up of the Candidate venues, searching for the destinations and venues which best meet the requirements of the congress.
- Feasibility study of each congress comparing it with previous years.
- Calculation of registration fees according to the income and expenditure of the congress.
- Marketing and communication strategy to increase the number of delegates, exhibitors and sponsors.
SCIENTIFIC SECRETARIAT
We are at your disposal to manage the scientific secretariat of the congress offering:
- The drawing up and the updating of the Scientific Programme.
- Direct management of the necessary material.
- Design and creation of the online abstract form.
- Processing of received abstracts, sending of same to evaluators and the subsequent confirmation of acceptance/rejection.
- Production, printing and presentation of Certificates, Diplomas and Scientific Prizes.
- The petition and sending of loans through the National Health System and other official organisms.
- Providing assistance to moderators, speakers and the Scientific Committee.
- The creation, planning and co-ordination of oral sessions, mini-oral sessions and poster presentations.
- Creation and co-ordination of the design.
- Laying out and publication of the:
Programme Preview
Preliminary Programme
Congress Programme
Book and CD of abstracts and presentations
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TECHNICAL SECRETARIAT
- Design and Image creation.
- Production of the corporate documents of the congress as well as all the necessary printed material and its distribution.
- The promotion of the congress and the dissemination of information about the congress.
- The construction, maintenance and updating of the Congress website.
- Management and collection of registration fees.
- Management and control of payments.
- Personal attention for all delegates.
- Assembly and presentation of documentation.
- Meticulous preparation of the complete record of the congress.
- Integrated management of Administrative Services.
- Secretariat on site at the venue.
LOGISTICS
- Management of and direct contact with the management company of the Congress venue.
- Signage, signposting and decoration.
- Advice on and contracting of Shows and Entertainment for Social Events.
- Hiring and co-ordination of all personnel.
- Management of Audiovisual and IT services. Option of simultaneous translation, video-conferencing, televoting, information screens…
- Co-ordination and monitoring of all catering services contracted.
- Positioning of Auto Check-in in points for the collection of documentation.
- The preparation of a photographic journal of the whole congress.
- Attention to all the needs of the Press Office.
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SECRETARIAT OF EXHIBITION AND SPONSORSHIP
- The creation of a database of sponsors and exhibitors.
- The seeking out of Sponsors.
- The preparation and distribution of the Dossier of the Commercial Exhibition.
- Integrated management of the Commercial Exhibition, covering all related aspects.
- On site co-ordination and supervision of the Exhibition Assembly.
TRAVEL AGENCY
- Negotiation and management of accommodation on special and advantageous terms.
- Co-ordination of travel arrangements with the possibility of negotiation with Airlines, Renfe, metro…
- Communication and management of speakers’ accommodation and transport.
- Private bus and coach transfers.
- Organisation of the Social Programme for delegates and their partners.
- Tourist information on site at the venue.
- Facility at the Secretariat for the printing of delegates’ boarding cards.
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